Award Nomination Process

Awards can be an important part of a faculty member’s career trajectory. We encourage faculty to ensure they are aware of the awards related to their discipline and area of research. Universities Canada has developed an awards inventory through the Global Excellence Initiative, which may be of interest to faculty. This initiative also: supports organizations in building compelling dossiers on their candidates during the application process for research awards; coordinates external reviews of candidates’ nomination dossiers; and proposes a path to success for researchers.

Award Calls and Information

The Office of Research Services (ORS) will send out award nomination calls for specific awards via the bi-weekly research e-bulletin. These may vary from year to year and are not meant to be inclusive. Faculty are encouraged to search out and identify relevant awards in their research area.

Responsibilities of Nominator

Someone who wishes to put forward a nomination for themselves or someone else, regardless of whether or not the award was posted in the bi-weekly research e-bulletin, must complete and submit an award notice of intent form a minimum of eight weeks prior to the nomination deadline.

The nominator and the nominee will play an active role throughout the development, writing, and submission of the award nomination, in partnership with ORS.

Timing

ORS requires a minimum of eight weeks from the submission of an award notice of intent form and the nomination deadline in order to develop a comprehensive nomination package, secure required letters of support/reference, and facilitate peer/panel review in conjunction with the nominator and the nominee.

If ORS receives an award notice of intent form fewer than eight weeks before a deadline, ORS will review the award requirements, consult with the appropriate Dean and VP Research and International and may recommend to the Dean and VP Research and International that the nomination be deferred to the following year in order to provide adequate time to develop a high-quality nomination.

Adjudication

In cases where the university is only permitted to submit one nomination to a particular award and/or award category, and when we receive more than one award notice of intent, the Research Advisory Committee will adjudicate potential nominees and make a recommendation to the Dean(s) and VP Research and International.